Company Policies

Responsibilities

• Overall responsibility for health and safety rests with the Principal Engineer, who ensures adequate resources, competent advice, and that this policy is implemented and reviewed.
• All persons working for or with JJ Engineering are responsible for taking reasonable care of themselves and others, using equipment correctly, and reporting hazards, near-misses and incidents promptly.

Our arrangements

• Carry out and record suitable and sufficient risk assessments for our activities, and method statements (RAMS) for site-based work.
• Comply with each client’s site rules, permit-to-work systems and induction requirements, and confirm safe systems of work before starting on site.
• Design for safety throughout the lifecycle — eliminating or reducing risk at source through inherently safer design, guarding, and clear operating and maintenance information.
• Where our work falls under the Construction (Design and Management) Regulations 2015, fulfil our duties as designer and provide pre-construction information on residual risks.
• Select, inspect and maintain work equipment and PPE; ensure lifting, electrical and pressure equipment is used and verified in line with LOLER, PUWER and related regulations.
• Maintain competence through training, professional development and the use of competent external advice where specialist input is required.
• Investigate incidents, record them, and report those required under RIDDOR; act on findings to prevent recurrence.
• Maintain appropriate Employers’ Liability and Public Liability insurance and make certificates available to clients on request.

Our quality commitments

• Define and agree requirements, tolerances and acceptance criteria with the client before design work begins.
• Base every design on sound engineering principles — verified calculations for strength, fatigue, wear and safety factors, with stated assumptions and recognised standards (e.g. relevant BS/EN, ISO, VDI references).
• Select materials and bought-in components to specification, using reputable, traceable sources, and record the basis of selection.
• Apply design review and independent checking of critical calculations and drawings before release.
• Control drawings and revisions so that only current, approved information is issued to manufacture.
• Inspect and verify manufactured and fabricated items against drawing and specification before delivery, retaining records of conformity.
• Provide clear operating, installation and maintenance documentation with every deliverable.
• Treat non-conformities and client feedback as improvement opportunities — investigate root cause, correct, and update our methods.

Our commitments

• Comply with relevant environmental legislation and the duty of care for waste under the Environmental Protection Act 1990.
• Design for efficiency and longevity — favouring energy-efficient drives and systems, durable materials, repairability and reduced material use where it does not compromise safety or function.
• Reduce, reuse and recycle waste; segregate and dispose of workshop, metal, electronic and hazardous waste responsibly through licensed carriers.
• Minimise energy use across our premises and IT infrastructure, and consider lifecycle impact in material and component selection.
• Prefer suppliers and subcontractors who manage their own environmental impact responsibly.
• Prevent spillage and contamination when working on client sites, and follow each site’s environmental controls.
• Monitor our performance and set improvement objectives proportionate to the size of the business.

Data protection principles

We process personal data only where we have a lawful basis to do so, collect only what we need, keep it accurate and no longer than necessary, and protect it with appropriate security measures.

Our commitments

• Maintain registration with the Information Commissioner’s Office (ICO) where required.
• Tell individuals how their data is used through a clear privacy notice on our website.
• Hold personal and confidential client data securely, using access controls, encryption and reputable hosting; restrict access to those who need it.
• Respect data subject rights — including access, rectification and erasure — and respond to valid requests within statutory timescales.
• Honour confidentiality and non-disclosure obligations on client intellectual property and reverse-engineering work; not disclose client information without authorisation.
• Use only reputable processors (e.g. hosting, email, cloud tools) and ensure appropriate data-processing terms are in place.
• Identify, contain and, where required, report personal data breaches to the ICO within 72 hours, and to affected individuals where the risk warrants it.

Our commitments

• Do not discriminate on the basis of any protected characteristic under the Equality Act 2010 — age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation.
• Treat all clients, suppliers and colleagues fairly and with respect, and not tolerate harassment, bullying or victimisation.
• Make reasonable adjustments to remove barriers for disabled people where we are able to.
• Base any recruitment, selection and supplier decisions on objective, job-related criteria.
• Expect the same standards of our subcontractors and challenge discriminatory behaviour we encounter on client sites.

What is prohibited

We do not offer, promise, give, request, agree to receive or accept any bribe — that is, a financial or other advantage intended to induce or reward the improper performance of a function. This includes facilitation payments and bribery through third parties acting on our behalf.

Our commitments

• Never offer or accept payments, gifts or hospitality intended to influence a business decision improperly.
• Permit only modest, proportionate and transparent business gifts and hospitality given in good faith, and never to public officials where it could be seen as improper.
• Carry out proportionate due diligence on subcontractors and agents, and require them to uphold equivalent standards.
• Keep accurate records of payments, expenses and hospitality.
• Provide a safe route to raise concerns; treat any report of suspected bribery seriously and without retaliation against the person raising it in good faith.